Executive Assistant Job at Compunnel Inc., New York, NY

aXNpQ1c2U1ZTblFJMWNkZmRFdmVpUVVtbUE9PQ==
  • Compunnel Inc.
  • New York, NY

Job Description

Position Summary

We are seeking a highly organized and proactive Executive Assistant to support a dynamic team within a fast-paced financial services environment. The ideal candidate will have a strong sense of professionalism, attention to detail, and the ability to manage multiple responsibilities simultaneously. This role involves a mix of administrative support, calendar and travel coordination, event planning, and client interaction.

Key Responsibilities

  • Manage telephone coverage, including answering calls, taking detailed messages, and ensuring coverage for team lines as needed
  • Provide light to moderate client interaction and support
  • Maintain calendars for meetings and conference calls, including scheduling and conflict resolution
  • Coordinate logistics for meetings, including conference room bookings, catering, and audio/video conferencing setup
  • Assist analysts with client event planning, Lucite awards, closing dinners, and outing coordination
  • Arrange all aspects of business travel (flights, hotels, transportation, currency exchange) and obtain necessary travel approvals
  • Prepare detailed travel itineraries and manage related documentation
  • Prepare and submit expense reports promptly and accurately
  • Draft and edit correspondence, memos, and presentations
  • Prepare and assemble presentation materials including binding, copying, and collating
  • Maintain and organize both physical and digital filing systems
  • Navigate internal systems and resources to collect and distribute information, respond to requests, and support team needs
  • Retrieve research and internal materials from internet/intranet resources
  • Manage incoming/outgoing faxes and distribute mail and packages
  • Arrange messenger and overnight courier services as needed
  • Provide backup coverage for colleagues during vacations or absences and assist with their administrative tasks when necessary
  • Maintain well-organized and fully functional workstations and shared team resources

Required Skills and Attributes

  • Excellent communication, judgment, and problem-solving abilities
  • Strong attention to detail and proven organizational/time management skills
  • Enthusiastic, collaborative team player with a positive attitude and strong interpersonal skills
  • Ability to thrive in a fast-paced environment and manage multiple priorities effectively
  • Flexible and adaptable to shifting team and business needs

Preferred Qualifications

  • College degree or equivalent corporate administrative experience preferred
  • Proficiency in Microsoft Office Suite, especially Outlook for email/calendar management
  • Familiarity with Excel, PowerPoint, and internet-based research tools
  • Willingness to stay up to date with office systems, compliance policies, and ongoing technical training

Job Tags

Flexible hours, Night shift,

Similar Jobs

US Physiatry/ Post-Acute Physician Practices

Physiatry/Physical Medicine & Rehabilitation Physician Job at US Physiatry/ Post-Acute Physician Practices

 ...Medical Director in Lakeway, TX 28 Beds in Inpatient Rehabilitation Facility $320k Base + Uncapped Earning Potential + Sign On/Relocation US Physiatry: A National Group of Physiatrists Led by Physiatrists For Physiatrists Committed to excellence in... 

ScribeAmerica

Travel Implementation Trainer Job at ScribeAmerica

 ...POSITION SUMMARY: The Travel Implementation Trainer (TIST) main function is to deliver high-quality training to new trainees in one of the following settings: established site, service recovery site, and/or implementation site. The Travel Implementation Trainer is responsible... 

Summit Wellness Inc

Art Therapist Job at Summit Wellness Inc

 ...outdoor services, nutrition services, physical therapy, peer support, art therapy, and music therapy to the Milwaukee community, with a...  ...expenses. About the role: The AWP Art Therapist is a full-time mental health role within the Ascent Wellness Program... 

Rochester Regional Health

No Weekends! Gastroenterology - Physician Assistant Opportunity Job at Rochester Regional Health

 ...As a Physician Assistant, your superior interpersonal and empathetic skills, as well as your comprehension of diagnostic procedures greatly...  ...: Full-time LOCATION: Clifton Springs, NY DEPARTMENT: Gastroenterology SCHEDULE: Monday-Friday RESPONSIBILITIES Days No call requirements... 

Boulders Resort & Spa Scottsdale, Curio Collection by Hilton

Brow Stylist & Waxing Specialist (Licensed) Job at Boulders Resort & Spa Scottsdale, Curio Collection by Hilton

 ...Uphold the spas standards of excellence, professionalism, and guest service. Qualifications: ~ Valid state esthetics or cosmetology license required. ~1+ years of experience in professional waxing services. ~ Proven expertise in brow shaping, lamination, and...