Job Description

Job Function:

This position develops company accounting practices and manages accounting personnel, ensuring approved practices are implemented and followed with fidelity. Responsible for compliance and reporting as required by the TEA and all revenue sources. Responsible for preparing financial statements and ensuring all accounts are reconciled and explained.

Duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to the following. Other duties may be assigned.

Accounting management

• Oversee daily accounting operations

• Implement accounting procedures

• Improve procedures for coding and managing A/P, A/R, CR, GL, payroll and revenue

• Document, disseminate and enforce accounting procedures

• Make recommendations and develop new accounting procedures and policies

• Provide expenditure reports and other internal reporting to other departments.

Revenue management – The school’s funding is highly regulated, requiring significant accountability reporting.

• Design, document and manage reporting procedures for regulated funds

• Ensure individuals drawing or spending regulated funds are aware of their reporting requirements

• Assemble required regulatory filings and secure supporting documentation

• Report non-compliance with procedures to CFO, CEO and/or CLOO as appropriate

• Submit timely regulatory filings to regulatory agencies, CFO or CEO as required by the filing. Filings include:

o IMAT / SHARS / NCLB / MAC / Title I / Title II / Title III / other private or public funds

• Collaborate with funded departments/personnel to maximize funding for the benefit of student care and education. Funded departments are generally:

o Education / LEP / SPED / Food Service

• Track and report spent and unspent funds. Forecast expected spending and potential excess spending or forfeitures

Revenue improvement – Significant public and private grant opportunities exist, which could improve resources for student care and education.

• Coordinating with funded departments and development, seek new public funding opportunities and private opportunities less than $12,500 (Private opportunities greater than $12,500 or any opportunity requiring material program changes should be referred to development.)

Payroll Management

• Oversee daily payroll operations

• Develop and implement payroll procedures

• Align payroll coding with Accounting, HR, and grants

• Collaborate with Human Resources

• Monthly and Quarterly Reporting to IRS, TWC, TRS

• Monthly payroll review

PEIMS Management

• Oversee PEIMS Coordinator and daily operations

• Review all data submissions to the state

• Train staff and campus administration on data policy and procedures

• Stay up to date with TEA guidelines

Skills/Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Good computer skills – fully knowledgeable of MS Excel and other MS Office programs

• Strong work ethic and high standard of professional conduct

• Exceptional interpersonal communication skills, written and oral

• Excellent integrity and commitment to ethical practices

• Capable of effectively researching, reading, interpreting, and implementing regulatory pronouncements and procedures

While performing the duties of this job, the employee is regularly required to sit; use hands to grasp, handle, or feel; endure prolonged use of the computer; and talk or hear. The employee is regularly required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Requirements:

• Strong knowledge of accounting and generally accepted accounting procedures
• Experience in General Ledger reconciliation and non-profit fund accounting
• General knowledge of payroll rules and procedures
• Bachelor’s degree in Accounting with 3-5 years of experience desired
• Significant capability in Excel and data management is required
• CPA preferred

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