Job Description

MUST BE LOCATED IN SOUTH FLORIDA.

Job Title: IT Administrative Assistant

Location: 100% onsite

Miramar, FL,

Overview

The IT Administrative Assistant is responsible for assisting in the coordination, planning, and execution of a variety of activities and events which may include in-house, supplier, local, division, region and Company-wide.

Primary Responsibilities

• Work with leadership and management teams to understand the scope of the event and the planning
• needs to promote, market, and enhance supplier brands as well as to represent the Company favorably
• Assist in the logistical preparation for events including but not limited to: food and beverage, catering, venue selection, theme décor, audio-visual, promotional materials, lodging, transportation, entertainment, set-up, and clean-up
• Develop and maintain relationships with event owners, trade partners, contractors, facilities, hotels, and food & beverage personnel, exhibitors, associations, suppliers, partners, and internal/external customers
• Work closely with a variety of Company employees from entry level to executive management as related to products for all events
• Assist in processing samples and donations for all events
• Ensure that suppliers are properly represented as applicable
• Assist as needed with special events in which the company is involved
• Perform other job-related duties as assigned

Minimum Qualifications

• Bachelor’s Degree and one year of experience or equivalent education and related experience
• Proficient in Microsoft Office Suite

Preferred Qualifications

• Strong communication skills – written, verbal, persuasion, motivation, facilitation of strong working relationships
• Knowledge of other MS Office Suite and software applications related to job functions

Excellent interpersonal, customer service, analytical/problem solving, problem management, presentation development, presentation, and communications skills

Notes:

• Will be supporting 4-5 VP's
• Day to Day :
• Heavy experience with Outlook and managing calendars, scheduling, Zoom and Concur
• Concur is HIGHLY preferred

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